Mollox

PST equivalent in Notes?

11 posts in this topic

I hate Lotus Notes.

Right now I want to archive/transport emails in bulk. What I really want is Notes’ .pst equivalent functionality.

Is there a way to pack emails into files in the way you can with outlook psts?

Will I be able to make a file that’s readily usable on outlook at home?

Ta in advance smile.gif

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I used to use Lotus Notes. Used to save files in NSF files I think. Can't for the life of me remember the exact name though.

Lotus Notes is genius stuff - kicks Outlook arse from here to kingdom come! So much better.

Hope that helps though.

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I found the archive feature a pain - so I make copies of the mail file - then add them to my workspace with a different name. It keeps all of your mail/folders/etc intact - and makes it easier to look for stuff.

The NSF mail files sit in c:\notes\data (or wherever Notes was installed). It'll be your "username.nsf".

What I do is:

- fire up Notes, znaika.gif

- set it to island mode (disables replication),

- then right click -> database properties -> compact

- let the database get compacted

- exit Notes

then, from the file system (explorer) copy the file and then re-paste it into the same area (as "copy_of_username.nsf")

Rename to file to something meaningful, then refire Notes, go to your workspace and right click, then open database and browse for the copy. Voila.

I then go into the current mail file and delete everything prior to a certain date and re-compact it.

Then last thing - go back into your connected mode.

Does that help? UHOH7.GIF

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[ QUOTE ]

Right now I want to archive/transport emails in bulk. What I really want is Notes’ .pst equivalent functionality.

[/ QUOTE ]

What is that in english then ?? More than happy to help if you explain what it is you are actually trying to achieve.

Lotus Notes is head and shoulders better than Outlook IMHO. What version of Notes are you using would also help.

As people above have said.. all emails sit in your username.nsf file in /notes/data and you will also have a username.id file which you will need if you want to look at the mails on another machine with Notes. Its for security.. new to microsoft that one.

I use Notes 6 and archiving is a doddle now.. no hassle at all. And I use a program that strips out all the large attached files to help manage the size of my mail file. Tho I haven't heard of them getting into problems if they get to Microsoft large bloaty sizes Flush.gif.... Sorry I will stop now.

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Cripes you wouldn’t get very favourable 360 degree feedback from me with that kind of cavalier attitude young man! wink.gif

Its Notes 5.0

Well put it this way, I have two issues:

1. I’m at 99% of my mailbox size a lot of the time so I wouldn’t mind putting away a lot of the mails that only require my occasional attention. E.g creating a readily accessible file I can click into as and when required to retrieve old mails – and one that doesn’t contribute towards my mailbox size.

2. If I decide to take work home I might want to have 50 emails with me for reference. How would I do that? My version of notes goes pop if I just try and select 50 emails and bulk forward them. I have Outlook at home btw.

In both cases in my previous job (using Outlook) I would create a .pst and either store it on a network drive (1) or burn it to a cd or USB drive or mail it to myself (2).

Clear enough? tongue.gif

Cheers beerchug.gif

Sorry Rachel I’m going to have to read your response through slowly at home. Too busy to stop and think today!

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Yey .. Lots clearer znaika.gif

First if you can move to 6.. then do its a lot lot better !!

Right. Here goes nothing. On the mailbox size try using a tool called MyAttachements (Don't know where you can get it from). It creates another .nsf file with all the large attachments that are in your e-mail. You set the rules so it will put all attachments in it from 1 year ago or 30 days its your choice. To open them you just click on the link and it opens the other db with all you files. That way you have a small mail file because its really only full of text, but possibly a huge set of attachments in the other database.

Other alternitive is to archive them, (again a lot easier in 6) Go to your workspace, Then File,Database and Archive - if you haven't set up on before it will take you through some prompts. (think you can got actions archive as well when in the mail view) Again set what time period you want to leave old mails in there. I think there is also a way you can move them straight into the archive by selecting them and dropping them on to an Archive dir in the tree.. but not sure if this is 6 only.

And as for exporting mail out of Lotus Notes..I must admit not an easy one, but found this on the net after a v-quick search... it might help Convert Lotus Notes to Outlook It seems it might be free ?? 169144-ok.gif

Hope this helps a bit, I'll try and get out of bed on the right side tomorrow beerchug.gif

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Not that it helps the discussion much but I have a pc at work and work laptop at home and use notes 6.

All works quite well, the laptop is set to home dial up and just downloads and syncs any changes made while at work - seems to work pretty well.

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NSF and PST both are different file formats for storing mailbox data. Neither Lotus Notes nor Outlook provides any utility for converting NSF database to PST format. But there is a manual trick that can easily export entire Lotus Notes emails to MS Outlook. Through the manual trick you can export Lotus Notes emails to either Comma Separated value or Structured Text format. After exporting NSF file data into these formats to MS Outlook format. http://www.osttopstapp.com/nsf-to-pst.html

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That should help him in 2004.

4 people like this

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